Imagine joining a Zoom meeting only to notice an unfamiliar captioning bot quietly recording your every word. For some, that’s helpful. But for many others, it feels invasive. One of the most commonly used transcription services, Otter.ai, often integrates directly into Zoom meetings, sometimes without your full awareness. If you’ve ever wondered how to take control of this feature, you’re not alone. How To Get Rid Of Otter Ai On Zoom?
Otter.ai is undeniably a powerful tool for creating accurate transcriptions. Yet, not everyone wants their conversations recorded, stored, or analyzed. Whether it’s for privacy concerns, security reasons, or simply avoiding distractions, many users are now asking the same question: How can I remove or disable Otter.ai from my Zoom experience?
The good news? You don’t have to put up with it. In this guide, we’ll take you through every possible method to stop Otter.ai from accessing your meetings. From changing Zoom settings to managing app integrations, you’ll find step-by-step instructions that empower you to maintain full control over your virtual workspace.
By the end of this article, you’ll have a clear roadmap on how to get rid of Otter.ai on Zoom, ensuring your meetings remain exactly as you want them—private, distraction-free, and fully under your command.
What is Otter.ai and Why Is It Integrated with Zoom?
Otter.ai is an AI-powered transcription service that automatically generates captions and meeting notes. It became popular during the remote work boom, as professionals needed ways to keep track of long conversations without manually typing notes.
Zoom integrated Otter.ai into its platform through third-party apps. This means hosts or participants can activate it, and once connected, Otter starts listening and generating live transcriptions. While convenient for some, this automatic integration can cause unease. Many users don’t want their words stored on a cloud server they don’t control.
Why You Might Want to Remove Otter.ai
1. Privacy Concerns
One of the biggest reasons people look up how to get rid of Otter.ai on Zoom is privacy. Not everyone is comfortable with their conversations being stored, analyzed, or shared through transcription software.
2. Meeting Distractions
Having captions or live notes appear can be distracting. Instead of focusing on the conversation, participants may constantly glance at the text.
3. Unauthorized Use
In some cases, Otter.ai may appear in a meeting without the host’s explicit approval. This can create confusion and frustration.
4. Security Protocols at Work
Some organizations have strict policies about third-party apps recording meetings. If you’re in a regulated industry, compliance might require you to disable Otter.
How Otter.ai Gets Access to Your Zoom Meetings
Before you can remove Otter.ai, it’s important to understand how it attaches itself to Zoom:
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Direct App Integration
Otter can be installed via the Zoom App Marketplace.
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Shared Meeting Settings
If a meeting host uses Otter.ai, it may automatically activate during the session.
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Linked Accounts
Some users connect Otter.ai to Zoom for personal use and forget it’s running in the background.
Step-by-Step Guide: How to Get Rid of Otter.ai on Zoom
Method 1 – Remove Otter.ai from Zoom App Marketplace
The most effective way to stop Otter.ai is by removing its integration directly from your Zoom account.
Steps:
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Log in to your Zoom web portal.
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Go to the App Marketplace.
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Click on Manage > Installed Apps.
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Locate Otter.ai in the list.
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Click Uninstall.
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Confirm your choice.
Once done, Otter.ai will no longer connect to your Zoom meetings.
Method 2 – Adjust Meeting Settings to Block Otter.ai
If you’re a Zoom host, you can block third-party apps like Otter.ai from joining your sessions.
Steps:
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Sign in to your Zoom account.
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Navigate to Settings > In Meeting (Advanced).
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Disable Allow Live Streaming and App Connections.
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Save changes.
By doing this, you prevent Otter.ai or similar apps from auto-joining your calls.
Method 3 – Revoke Otter.ai’s Access from Your Account
Sometimes, Otter.ai remains connected because of account permissions.
Steps:
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Visit the Otter.ai dashboard.
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Go to Settings > Apps Connected.
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Locate Zoom in the integrations list.
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Click Disconnect.
This ensures Otter cannot log into your Zoom calls again.
Method 4 – Manage Participants During a Meeting
If Otter.ai appears in your active meeting, you can manually remove it.
Steps:
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Click on Participants in Zoom.
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Locate Otter.ai Live Notes or similar.
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Hover and select Remove.
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Confirm removal.
This action is immediate, though you may need to follow the permanent removal steps to prevent future issues.
Method 5 – Disable Captions and Transcriptions
Zoom has built-in transcription tools. Sometimes, users confuse them with Otter.ai. Disabling captions ensures no auto-text features are running.
Steps:
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Log in to Zoom settings.
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Under In Meeting (Advanced), disable Closed Captioning.
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Disable Live Transcription as well.
This ensures no transcription occurs, whether from Zoom or Otter.
Advanced Measures for Removing Otter.ai
Check Your Company’s Admin Settings
If you’re part of a large organization, your admin may have enabled Otter.ai at the enterprise level. Ask IT to check app permissions.
Block Otter.ai at the Network Level
For maximum security, network admins can block Otter.ai’s API connections. This prevents it from ever linking to Zoom accounts inside the company network.
Regularly Audit App Permissions
Just like you review browser extensions, periodically check which apps are connected to your Zoom and remove unused ones.
Alternatives to Otter.ai
If you removed Otter.ai because of privacy but still want transcriptions, there are safer options.
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Zoom Native Transcription
Built-in and doesn’t require third-party access.
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Manual Note-Taking
Old-fashioned but effective.
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Other Secure Transcription Services
Some offer on-device processing, ensuring your data never leaves your computer.
Best Practices to Maintain Privacy on Zoom
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Regularly check integrations.
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Limit who can share apps in meetings.
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Educate participants about transcription policies.
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Stay updated on Zoom’s new features, since defaults may change.
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Conclusion
Removing Otter.ai from Zoom isn’t complicated, but it does require a bit of proactive management. By uninstalling the app from Zoom’s marketplace, revoking its access through Otter’s settings, and adjusting your Zoom meeting configurations, you gain back full control over your online meetings.
This isn’t just about convenience—it’s about ensuring that your privacy, security, and professional boundaries are respected. Whether you’re hosting confidential client calls, teaching classes, or just chatting with colleagues, you deserve to decide whether a transcription bot has a place in your meeting.
Remember, Zoom is constantly evolving. Always check your settings after updates, audit your connected apps, and remain mindful of who has access to your calls. By doing so, you ensure your meetings remain distraction-free, private, and exactly as you want them.
So the next time you notice Otter.ai popping up, don’t panic—you now have all the tools you need to remove it for good.
FAQs about Rid Of Otter Ai
How do I turn off Otter.ai in Zoom?
To turn off Otter.ai in Zoom, you’ll need to adjust the settings connected to the app. If Otter.ai is integrated with your Zoom account, log in to your Zoom web portal, go to the “Settings” tab, and look for the “In Meeting (Advanced)” options. From there, you can disable “Allow live streaming of meetings” or “Allow live transcription service to transcribe meeting automatically.” Turning these off prevents Otter.ai from automatically joining and recording your conversations.
If Otter.ai is installed as an app integration, you can also remove it directly from Zoom by going to the Zoom App Marketplace, finding Otter.ai in your installed apps list, and clicking “Remove.” Once done, Otter will no longer automatically activate during meetings. It’s important to double-check your settings so you’re sure the tool is fully disabled before your next session.
How do I remove ai from Zoom?
Removing AI features like Otter.ai from Zoom is simple, but it requires a few steps. Start by logging into your Zoom account through the web portal. Go to the “App Marketplace” and click on “Manage” in the top-right corner. There, you’ll see all the apps linked to your account. Locate Otter.ai or any other AI tool you want to remove and click “Uninstall.” This completely disconnects the tool from Zoom.
In some cases, you may also need to check your Zoom meeting settings to ensure AI-powered features such as live transcription or automated note-taking are turned off. By doing this, you can make sure no AI tools will join your meeting automatically. Once these steps are complete, your Zoom sessions will only run with the settings and tools you personally approve.
How do I stop ai from joining Zoom?
To stop AI tools like Otter.ai from joining Zoom meetings, you’ll need to control your integrations and meeting permissions. Go to the Zoom App Marketplace, open the “Manage” section, and remove Otter.ai from your connected apps. This ensures it won’t be able to automatically connect during a meeting. Additionally, check your meeting settings and disable “Live Transcription” or “Closed Captions” if they’re being powered by AI services.
If you’re a meeting host, you can also manage participant permissions to stop apps or bots from joining. This is especially important for business or classroom settings where privacy matters. Once Otter.ai or similar AI services are removed or disabled, they will no longer appear as participants in your meetings.
How to get rid of transcripts on Zoom?
If you don’t want Zoom to generate transcripts, you’ll need to turn off the transcription feature. Log into your Zoom web portal, go to “Settings,” and click on the “In Meeting (Advanced)” section. Look for the “Closed Captioning” or “Live Transcription” option and switch it off. This will prevent Zoom from creating a transcript during your meetings.
If you’ve already used transcription and want to delete old transcripts, you can do so by accessing your Zoom account recordings. Go to “Recordings” in the Zoom web portal, open the recording that has a transcript, and delete the transcript file along with the recording if you no longer want it saved. This way, your past and future Zoom meetings remain transcript-free.
How to get transcript off Zoom?
To remove a transcript from Zoom, start by logging into your account and heading to the “Recordings” tab on the web portal. Open the specific meeting where the transcript was generated, and you’ll see the transcript listed alongside your video or audio recordings. From there, you can delete the transcript file so it’s no longer available.
If you want to stop transcripts from being created in the future, you can turn off the setting that allows automatic transcription. Simply go to “Settings,” then “In Meeting (Advanced),” and disable the “Live Transcription” feature. By doing both—removing old transcripts and stopping new ones—you’ll have complete control over whether or not text records are stored for your Zoom sessions.
